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Coordinator Positions

Coordinator Positions


Rally Cap Coordinator
  • Creates team lists
  • Ensures contact information is correct
  • Recruits and appoints coaches (assistant and coach)
  • Creates schedules
  • Notifies of cancellations of games
  • Schedules uniform pick up for day and time
  • Schedules equipment pick up day and time for coaches
  • Ensures coaches have rally cap books, received training, binders, different colored hats
  • Point of contact for all coach, player/parent concerns
  • Organizes and executes year end party
  • Ensure coaches complete RIS and CRC
  • Assists collecting sponsorship and donations
  • Organizes rally cap camp day
  • Organizes Rally Cap end of season event (typically BBQ)
  • Informs Procurement Director how many end of season trophies are needed
Rookie Coordinator
  • Creates team lists
  • Ensures contact information is correct
  • Recruits and appoints coaches (assistant and coach)
  • Works with Spruce Grove Rookie Coordinator to create playing schedule and organizing year end tournament
  • Assists with rookie camps and evaluations
  • Notifies of cancellations of games
  • Schedules uniform pick up for day and time
  • Schedules equipment pick up day and time for coaches
  • Ensure coaches complete RIS and CRC
  • Recommends coaches receive training and practice plans
  • Point of contact for all coach, player/parent concerns
  • Assists collecting sponsorship and donations
Mosquito Coordinator
  • Creates team lists
  • Ensures contact information is correct
  • Recruits and appoints coaches (assistant and co-coach)
  • Notifies of cancellations of games
  • Schedules uniform pick up for day and time
  • Schedules equipment pick up day and time for coaches
  • Ensure coaches complete RIS and CRC
  • Recommends coaches receive training and practice plans
  • Helps organize and run player evaluations
  • Point of contact for all coach, player/parent concerns
  • Assists collecting sponsorship and donations
Equipment Coordinator
  • Updates and Tracks equipment in digital format
  • Reports any missing/damage equipment to the Procurement Director
  • Identifies any additional or new equipment needed
  • Ensure Coaches equipment bags are stocked and ready to go at the start of the season
  • Tracks equipment bags given to Coaches and obtains signatures
  • Handles any Coaches inquiries for additional equipment
  • Receives equipment bags at the end of the season from Coaches
  • Tracks and attempts to locate any missing equipment
  • Any equipment issues/concerns are given to the procurement director
Diamond Coordinator
  • Obtains the number of teams to be scheduled for the season from the Registrar
  • Creates a master schedule for the teams and distributes to coaches, directors, board, and webmaster
  • Handles any additional diamond requests
  • Cancels any diamond requests in a timely fashion with the Town of Stony Plain
  • Manages and ensures field bookings for accurate billing
  • Works directly with Facilities Director for any issues, concerns with Coaches, Directors, and Town
Uniform Coordinator
  • Updates and Tracks uniforms in digital format
  • Reports any missing/damage uniforms to the Procurement Director
  • Identifies any additional or new uniforms is needed
  • Ensures uniforms are stocked, and ready to go at the start of the season
  • Tracks uniforms given to parents and coaches, with numbers for Jerseys
  • Collects uniform deposit cheques and provides them to the Treasurer
  • Handles any Coaches inquiries for additional apparel
  • Receives uniforms at the end of the season from Coaches or Team Managers
  • Tracks and attempts to locate any missing uniforms
  • Any uniforms issues/concerns are given to the procurement director
  • Provides Treasurer the names of any uniform cheques that need to be cashed at the end of the season
Webmaster
  • Updates all information on SPAMBA website through RAMP
  • Loads team schedules
  • Loads diamond schedules
  • Loads batting cage schedule
  • Reviews and sends out emails to association as requested by the Executive
  • Ensures website is up to date on association topics, information, and news
  • Reports any websites issues to RAMP
Umpire Coordinator
  • Works directly with Dwight Johnson to ensure umpire schedule is created for the season
  • Obtains payment cheques from Treasurer for PeeWee and Mosquito house umpires
  • Obtains a cash float from Treasurer to be given to Bantam and Midget coaches for the season
  • Handles any additional umpire requests
  • Works directly with coaches to resolve any umpire concerns
Batting Cage Coordinator
  • Ensures batting cage equipment is functioning and ready for use
  • Reports any issues, concerns, or repairs to Facilities Director
  • Handles all Batting Cage requests by way of schedule
  • Provide schedule to Webmaster to put on RAMP
Concession Coordinator
  • Ensures Concession shack equipment is in proper working order
  • Stocks Concession with necessary food items for teams to run a concession
  • Handles all requests from coaches/managers for food items
  • Provides and ensures return of concession keys from coach/manager for daily use
  • Tracks all inventory and replenishes when needed
  • Reports any issues, concerns or repairs to Facilities Director



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